Boards and cards
Columns
Columns are the stages your work moves through. A board starts with a few and you change them to match how you actually work — the usual shape is something like To do, In progress, Done, but nothing enforces that.
Rename a column, reorder it, or delete it from its ⋯ menu. Deleting a column deletes the cards in it, so move anything you want to keep first.
A limit on work in progress
A column’s settings take a work-in-progress limit — how many cards it should hold at most. Its header then shows 3 of 4, and turns orange once there are more. It is a warning, never a lock: a card can always be moved in.
Where work starts and ends
Two ticks in a column’s settings say what the column means:
- Where new work starts — the column the
Nkey writes a new card into. A board has one; ticking it on another column moves it there. - Work ends here — cards in this column count as done, canceled or rejected. They drop out of My focus and out of what the AI agent treats as still to do, and their tiles lose the due date and the markers. A board can have several.
Handing a card to someone automatically
A column can nominate who a card is assigned to when it arrives there. Open the column’s settings and, under Assign when moved here, pick one of three:
- Leave the assignee alone — the default. Moving a card changes nothing about who owns it.
- Whoever asked for it — the person who created the card. For a Done or Needs review by the author column, where work goes back to them.
- A named person — for a Ready for review column with one reviewer.
It applies however the card arrives: dragged, moved from inside the card, or created straight into the column. An assignee you set yourself always wins — the column only fills a gap it is asked to fill.
Moving idle cards on
Move idle cards on sends a card to another column once nobody has touched it for a set number of days — 1, 3, 7, 14, 30, or a number of your own up to 365. The clock counts from the last change, comment or upload. The assignee stays, unless the column it moves to assigns one itself. A clock in the column header shows the rule is on.
What a card holds
A title. The one required field.
A description, written in Markdown, in a small editor with headings, bold,
italic, lists and code. It is meant for a task, not a wiki page. Type @ and a
name to mention a teammate, who is notified; type : and a word for an emoji,
such as :tada:, or write a smiley like :).
One assignee. One, not several — a card with three owners has none. Next to the field, one click takes the card (Me) or, once it is yours, hands it back to whoever asked for it (Requester).
A priority — low, medium or high — and a due date. The date is shown the way you would say it: Today, Tomorrow, 2 days overdue. Both can be cleared independently.
Labels, defined per board. Use them for the cut your columns do not make: which part of the product, which customer, which kind of work. On a card a label is a neutral chip with a dot in its colour.
Comments, written the same way as the description: Markdown, @
mentions and emoji. ⌘ Enter (Ctrl Enter) posts one. You can edit and
delete your own; an owner or admin can remove any.
Files. Drag one onto a card, or use Choose files. Images show a preview, a Markdown file is read right on the card, anything else the browser can open does so in a tab, and everything else downloads.
Each card also shows who created it and how long ago, both on the tile and inside — a board should say where its work came from.
Labels
Make and remove labels with Labels at the top of the board. The colour picker offers a row of blues, from pale to navy, and a + swatch that opens your browser’s own picker for any colour at all.
Deleting a label asks first, then takes it off every card that has it. That cannot be undone.
What a tile tells you
Besides its title, labels and assignee, a tile shows its priority as one to three bars, the due date the way you would say it, and two markers when they matter:
- Idle n days — nobody has touched the card for a week or more.
- Waiting on name — the card sits in a column that hands cards to someone, and is waiting for them.
A card in a finished column shows neither, and no due date.
Views and filters
Above the columns, views narrow the board in one click: All cards, Mine and Unassigned. Filter opens the chips for people and labels, including Unassigned and No label; any mix of them can be kept as a view of your own with Save view. Saved views belong to your browser, not to the team, and every view is also the page’s address, so it can be sent to someone.
The search field at the top of the board, Search title or description,
narrows it as you type; / puts the caret in it, and Esc empties it.
Show all cards undoes every filter and search at once.
Manual and By priority choose how cards are ordered within a column. Sorting by priority only changes what you see: the order people arranged stays as it was, and dragging a card still moves it to another column.
Ordering
Cards keep the order you put them in. Drag one to the top of a column and it stays at the top for everyone.
If a move fails — you lost connection, or someone deleted the column while you were dragging — the card returns to where it was and tells you why. It is never silently discarded.
Opening and stepping through cards
A card opens in a panel on the right, with the board still in view behind it, and a new card opens in the same panel. It is wide enough for two columns, the card’s properties on the right. Drag the panel’s left edge to make it wider or narrower; your browser remembers the width. ↑ and ↓ move to the previous and next card — column by column, top to bottom — and follow the board’s current filter, search and sort, so they walk exactly the cards you can see. Back takes you to the board, not through every card you stepped past.
Search and quick create
Press ⌘K (Ctrl K on Windows and Linux), or Search or create at the top of the sidebar, to find a card on the board you are on or jump to another board.
Type a new card as one line to create it in the board’s first column:
Fix token refresh @anna #bug !high fri@nameassigns it — the start of any part of a name, or of an email, as long as it fits one person.#labeladds a label from this board. Several are fine.!low,!medium,!highset the priority.- A due date:
today,tomorrow, a weekday (fri,friday,pátek— always the next one),3dor2wfrom now, or a date like1.10.or1.10.2027. Prefix it withdue:to put it first.
Anything that does not match stays in the title, and the palette shows what it understood before you press Enter. When the line has none of these, search results come first, so Enter opens a card rather than making a new one.